Yearly Renewal Process
All clubs are required to fill out 4 forms to maintain active status each year:
- Declaration to be Active & Club Roster Form [PDF]
- Club Advisor Responsibilities Form [PDF]
- Club Mission Statement & Goals Form (if updating from last year) [PDF]
- Club Constitution (if updating from last year) [PDF]
Club advisors can find these forms, along with additional information about leading a club, in the Employee Portal under the Student Life tab.
Declaration to be Active & Club Roster Form
This form tells us the name of your club, gives Student Life contact information for club officers, and provides a list of students. You must have at least five (5) club members to be an active club.
Club Advisor Responsibilities Form
This form lists the expectations for club advisors. Advisors must be current Ridgewater faculty or staff. Staff members must have supervisor approval before the Advisor Responsibility Form is submitted. Faculty members do not need a supervisor’s signature on the form.
Club Mission Statement & Goals Form
This form lists the club’s Mission Statement and club goals for the current academic year. If your club’s Mission Statement and goals aren’t changing this year, you do not need to submit this form. Please inform Student Life that you are using the form from last year.
All active clubs need a club constitution that outlines the rules of the club, officer duties, meeting frequency, and other details of the club. An example constitution is provided. If you were an active club last year, please contact Student Life if you’d like a copy of your previous constitution.
The deadline to submit club paperwork is October 15 every year.
Please refer to the Student Life, Clubs and Interest Groups Policy and Procedures [PDF]
Submit Your Paperwork to Student Life: