College Policies (Draft)

• 1A.1 Minnesota State Colleges and Universities Organization and Administration
  • 1A.1 Policy/Procedure Template (Limited Access)

• 1A.1.0.2 Public and Media Relations Policy
• 1A.1.2 Pilot Programs

• 1A.2 Board of Trustees
• 1A.2.2 Delegation of Authority

• 1A.3 System Administration, Chancellor

• 1A.4 System Administration Appointment of Administrators

• 1A.10 Long-Term Emergency Management Policy
• 1A.10.1 Long-Term Emergency Management Procedure

• 1A.11 College and University Names and Permanent Locations

• 1B.1 Equal Opportunity and Nondiscrimination in Employment and Education
• 1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution
• Discrimination/ Harassment Complaint Form

• 1B.1.2 Preferred Name Procedure (1B.1.2.1 College Procedure | 1B.1.2 Minnesota State Procedure)

• 1B.2 Affirmative Action in Employment

• 1B.3 Sexual Violence Policy
• 1B.3.1 Response to Sexual Violence and Title IX Sexual Harassment

• 1B.4 Access and Accommodation for Individuals with Disabilities
  ADA Accommodation Request Form–Non-Employee
• 1B.4.1 Reasonable Accommodations in Employment
  • Employee/Applicant Request for ADA Reasonable Accommodation Form

• 1B.4.2 Inclusive and Accessible Learning Environments (System Procedure Under Review)
• 1B.4.2.1 Annual Digital Accessibility Audit and Form (System Procedure Under Review)
• 1B.4.0.1.1 Student ADA Access Complaint Procedure

• 1C.0.1 Employee Code of Conduct Procedure
• 1C.0.2 Respectful Workplace (1C.0.2 Minnesota State Policy |  1C.0.2 Minnesota State Procedure)
• 1C.0.2 Respectful Workplace Complaint Form

• 1C.1 Board of Trustees Code of Conduct
• Code of Ethical Conduct Acknowledgement and Conflict of Interest Disclosure

• 1C.2 Fraudulent or Other Dishonest Acts

• 1C.4 Fiduciary Duty – System Pension Plans

• 1D.1 Office of Internal Auditing

• 2.1 Campus Student Associations

• 2.2 Determination of Minnesota Residency
• 2.2.1 State Residency Reclassification
• 2.2.2 U.S. Military Members, Spouses, and Dependent Children

• 2.3 Student Involvement in Decision-Making Policy
• 2.3.1 Student Involvement in Decision-Making Procedure
• 2.3.1.1 Student Voter Registration

• 2.6 Intercollegiate Athletics

• 2.8.1 Student Life
• 2.8.1.1 Student Fee Referendum
• 2.8.2 Student Life (2.8.2 College Policy | 2.8.2 Minnesota State Policy)

• 2.9.0.1 Academic Standing and Satisfactory Academic Progress Policy and Procedure (2.9.0.1 College Policy  |  2.9.0.1 Minnesota State Policy)
• 2.9.1 Financial Aid Satisfactory Academic Progress Policy and Procedure (2.9.1 College Policy  |  2.9.1 Minnesota State Policy)

• 2.10 Student Housing

• 2.12 Student Communication Policy

• 3.1 Student Rights & Responsibilities

• 3.3 Course Placement Testing Policy 
• 3.3.1 Course Placement Testing Procedure

• 3.4 Undergraduate Admissions
• 3.4.2 Admissions Appeals Procedure

• 3.5.0.0 Grade Appeal Policy
• 3.5.1 Post-secondary Enrollment Options (PSEO) Program
• 3.5.1.0 Grade Appeal Procedure

• 3.6 System Policy Student Conduct
• 3.6.1 System Procedure Student Conduct
• 3.6.1.1 Student Code of Conduct Policy
• 3.6.1.2 Student Code of Conduct Procedure
• 3.6.2 Academic Honesty Procedure

• 3.7 Statewide Student Association

• 3.8 Student Complaints and Grievances Policy (3.8 College Policy  |  3.8 Minnesota State Policy)
• 3.8.0.1 Student Complaints and Grievances Procedure (3.8.0.1 College Procedure  |  3.8.0.1 Minnesota State Procedure)

• 3.18 Honorary Degrees Policy
• 3.18.1 Honorary Degrees Procedure

• 3.21 Undergraduate Course and Credit Transfer and the Minnesota Transfer Curriculum
• 3.21.0.1 Course Credit Transfer – Procedure
• 3.21.1 Transfer of Undergraduate Courses, Credit, Associate Degrees, and the Minnesota Transfer Curriculum
• 3.21.1.1 Minnesota Transfer Curriculum Instructions
• 3.21.1.2 Course Equivalency Rationale and Operating Instructions
• 3.21.1.3 Transfer Pathways

• 3.22 Course Outlines and Course Syllabi Policy
• 3.22.1.1 Course Outline and Syllabi Procedure
• 3.22.0.1 Course Syllabi

• 3.23 Naming Colleges and Universities
• 3.23.1 Minnesota State Affiliation Identifier

• 3.24 College or University Type and Mission, and System Mission Policy
• 3.24.1 College and University Type and Mission, and System Mission Procedure

• 3.26 Intellectual Property
• 3.26.1 Patent Inquiry Process

• 3.27 Copyrights
• 3.27.1 Copyright Clearance

• 3.28 Recording Classroom Lectures and Related Activities
• 3.28.01 Procedure Recording Classroom Lectures and Related Activities
• 3.28.1 Charter School Authorizers

• 3.29 College and University Transcripts Policy
• 3.29.1 College and University Transcripts Procedure

• 3.30 Program Advisory Committees Policy
• 3.30.0.1 Program Advisory Committees Policy

• 3.31 Graduate Follow-Up System

• 3.32 Faculty Qualifications
• 3.32.1 College Faculty Credentialin

• 3.34 Academic Semester Start Dates
• 3.34.1 Official Academic Semester Start Dates

• 3.35.0.1 Credit for Prior Learning – Procedure

• 3.36 Academic Programs Policy
• 3.36.1 Academic Programs Procedure
• 3.36.1.1.1 Graduation Requirements and Honors Procedure
• 3.36.1.1.2 Grading and Reporting
• 3.36.1.2 Delivery Methods
• 3.36.1.5 Academic Renewal Policy
• 3.36.1.6 Academic Affairs and Standards Council Purpose and Procedures

• 3.38 Career Information Policy
• 3.38.1 Career Information Procedure

• 3.39 Transfer Rights and Responsibilities

• 3.40 Recognition of Veteran Status

• 3.41 Education Abroad Programs Policy
• 3.41.1 Education Abroad Programs Procedure

• 3.42 Posthumous Academic Awards Policy
• 3.42.1 Posthumous Academic Awards Procedure

• 3.43 Accreditation Policy
• 3.43.1 Accreditation Procedure

MMB Telework for Non-Faculty Employees (Policy #1422)

• 4.0.1 Use of Volunteers Procedure
• 4.0.1.1 Volunteer Release of Liability Form

• 4.1 Personnel Plan for Minnesota State Administrators

• 4.2 Appointment of Presidents

• 4.4 Weather / Short-Term Emergency Closings Policy
• 4.4.1 Weather / Short-Term Emergency Closing Procedure

• 4.5 Student Employees

• 4.6 Re-Employment of Early Retirees

• 4.7 Sabbatical Leaves

• 4.8 Emeritus Status

• 4.9 Employee Evaluation
• 4.9.1 Faculty Evaluation Policy
• 4.9.1.1 Faculty Appraisal Procedure for Unlimited Faculty
• 4.9.1.1.1 Faculty Appraisal Form
• 4.9.1.2 Faculty Evaluation Procedure for Probationary Faculty
• 4.9.1.3 Faculty Evaluation Procedure for Temporary Faculty

• 4.10 Nepotism 
• 4.10.1 System Procedure Nepotism

• 4.11 Board Early Separation Incentive Program

• 4.15 Employee Training and Development
• Center for Professional Development and Collaboration

• 4.16.0.1 Discounts on Continuing Education Classes for College Employees

• 5.9 Biennial and Annual Operating Budget Planning and Approval

• 5.10 Reserves and Year-End Fund Balances
• 5.10.1 General Operating Fund Reserve
• 5.10.1.1 Handling Cash Funds

• 5.11 Tuition and Fees Policy
• 5.11.1 Tuition and Fees Procedure
• 5.11.1 Fee Amounts Attachment to Procedure
• 5.11.1.1 Payment Plans and Deferments for Textbook Purchases
• 5.11.1.3 Senior Citizen Charges and Fees

• 5.12 Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers (System Procedure Under Review)
• 5.12.1 Military Service and Veterans with Disabilities (System Procedure Under Review)
• 5.12.2 Tuition Waivers, Deferrals, and Retroactive Drops (System Procedure Under Review)
• 5.12.3 Payment-Related Dates and Registration Cancellation (System Procedure Under Review)
• 5.12.4 Refund of Tuition and Fees (System Procedure Under Review)
• 5.12.5 Payment Plans (System Procedure Under Review)
• 5.12.5.1 Payment Plans and Deferments for Textbooks Purchases (System Procedure Under Review)

• 5.13 Information Technology Administration
• 5.13.1 Information Technology Procedure

• 5.14 Contracts, Procurements, and Supplier Diversity
• 5.14.2 System Procedure – Consultant, Professional or Technical Services, and Income Contracts
• 5.14.2.1 Operating Instruction – Guest Lecturer or Presenter
• 5.14.5 System Procedure – Purchasing
• 5.14.5.3 Textbook Ordering Guidelines
• 5.14.5.4 Green Purchasing Policy

• 5.15 Fundraising

• 5.16 Risk Management and Insurance

• 5.17 Commitment to Environmental Sustainability
• 5.17.1 Environmental Sustainability Practices

• 5.18 Alcoholic Beverages or Controlled Substances on Campus
• 5.18.1 Alcohol Use and Controlled Substances on Campus
• 5.18.1.1 Drug and Alcohol-Free Policy
• 5.18.2 Checklist

• 5.19 Travel Management Policy
• 5.19.3 Travel Management Procedure
• 5.19.3.1 Driver’s License Record Check (System Procedure Under Review)

• 5.20 Special Expenses and Chancellor/Presidential Expense Allowances Policy
• 5.20.1 Special Expenses and Chancellor/Presidential Expense Allowances Procedure

• 5.21 Possession or Carry of Firearms

• 5.22 Acceptable Use of Information Technology Resources
• 5.22.1 Acceptable Use of Computers and Information Technology Resources
• 5.22.2 Cellular and Other Mobile Computing Devices

• 5.23 Security and Privacy of Information Resources
• 5.23.1.1 Password Usage and Handling
• 5.23.1.2 Encryption for Mobile Computing and Storage Devices
• 5.23.1.3 Data Sanitization
• 5.23.1.4 Information Security Incident Response
• 5.23.1.5 Security Patch Management
• 5.23.1.6 Vulnerability Scanning
• 5.23.1.8 Anti-malware Installation and Management
• 5.23.1.10 Payment Card Industry – Technical Requirements
• 5.23.1.11 Data Backup
• 5.23.1.13 Breach Notification
• 5.23.1.14 Review of Third-Party Vendors
• 5.23.2 Data Security Classification Procedure
• 5.23.2.1 Data Security Classification Procedure
• 5.23.3 Information Security Requirements and Controls
• 5.23.3.1 Information Security Controls
• 5.23.4 Data Practices Procedure

• 5.24 Safety and Security Compliance
• 5.24.1 Hazardous Waste Management and Donated Materials
• 5.24.2 Safety and Security Standards, Rules and Practices
• 5.24.2.1 Municipal Separate Storm Sewer System (MS4) Compliance
• 5.24.2.2 Construction Stormwater Permit Compliance
• 5.24.2.3 Asbestos Operations and Maintenance
• 5.24.2.4 Chemical Hygiene
• 5.24.2.6 Structural Burn Training
• 5.24.2.7 Safety Committee
• 5.24.3 Emergency Management
• 5.24.4 Public Access Automated External Defibrillator (AED) Devices Procedure
• 5.24.4.1 Public Access Automated External Defibrillator (AED) Devices Procedure
• 5.24.5.1 Use of Force

• 5.25 Use of Electronic Signatures Policy
• 5.25.0.1.2 Schedule of Standard Copying Costs
• 5.25.1 Use of Electronic Signatures Procedure
• 5.25.1.1 Appropriate Use and Implementation of Electronic Signatures

• 5.26 Management of Enterprise System Data
• 5.26.1 Enterprise Data Governance

• 6.4.2.1 College Facilities Usage by Outside Parties

• 6.7 Real Estate Transactions and Management
• 6.7.1 Acquisition and Disposition of Real Estate
• 6.7.2 Leasing College or University Property for Non-College and University Activities
• 6.7.2.1 Leasing and Use of Minnesota State Facilities
• 6.7.3 Use of Non-College and University Facilities (College or University as Lessee/Tenant)
• 6.7.3.1 Leasing and Using Off-Campus Facilities Checklist 
• 6.7.4 Carpentry Program Administration

• 6.8 Naming Buildings Sites Common Areas 
• 6.8.1 Naming Buildings Sites Common Areas 
• 6.8.1.1 College Naming Rights Procedure
• 6.8.1.1 Naming Proposal Form

• 6.9 Capital Planning

• 6.10 Design and Construction

• 6.11 Facility Management and Operations

• 6.14 Building Security and Access

• 6.15 Crime Statistics and Reporting

• 6.16 Safety, Education and Crime Reporting

• 6.17 Timely Warnings, Immediate and Emergency Notifications

• 6.18.1 Lost and Found Policy

• 6.22 Campus Violence and Weapons Policy
• 6.22.1 MMB LR/HR Policy #1444

• 6.24.0.1 Tobacco Use and Sale Policy

• 6.26.0.1 Vehicle Use Procedure

• 6.27.0.1 Campus Parking and Access Fee
• 6.27.02 Traffic, Parking Regulations and Appeals Policy

• 7.1 Finance and Administrative Authority of Board, Chancellor, and Presidents

• 7.3 Financial Administration
• 7.3.1 Foundation Donations and Payroll Deductions
• 7.3.2 Auxiliary Operations
• 7.3.2.1 Auxiliary Multi-Year Financial Planning
• 7.3.3 Purchasing Cards
• 7.3.4 Cost Allocation
• 7.3.4.1 Cost Allocation and Implementation
• 7.3.5 Revenue Fund Management
• 7.3.6 Capital Assets
• 7.3.6.1 Capital Leases Involving Tax-Exempt Interest
• 7.3.7 Impairment of Capital Assets
• 7.3.12 Scholarships
• 7.3.13 Surplus Personal Property/Building Disposal
• 7.3.16 Financial Health Indicators
• 7.3.17 Electronic Payments
• 7.3.17.1 Operating Instructions for Payment Card Acceptance, Processing and Security

• 7.4 Financial Reporting
• 7.4.0.1 Write-Off Policy

• 7.5.0.1 Investment Policy
• 7.5.1 Local Cash and Investments
• 7.5.1.1 Accounting for Student Organizations, Clubs, and Agency Funds
• 7.5.1.2 Banking and Brokerage Requirements
• 7.5.1.3 Allowable Investments

• 7.6 Business Activities
• 7.6.1 Competition with the Private Sector
• 7.6.2 Accounts Receivable Management (System Procedure Under Review)
• 7.6.2.1 Satisfactory Academic Progress Exception (System Procedure Under Review)

• 7.7 Development and Management of Grants and External Funding
• 7.7.0.1 Development and Management of Non-Federal Grants, Corporate and Foundation Grants
• 7.7.0.2 Development and Management of Federal Grants Procedure
  • College Request to Submit External Grant Proposal Form

• 8.3 College and University-Related Foundations
• 8.3.1 College and University-Related Foundations Procedure
• 8.3.2 Waiver to College and University-Related Foundations Policy

• 8.5 Local Advisory Committees

• 8.10.0.1 Solicitation on Campus

• 8.11.0.1 Use of College Resources and Equipment

• 8.12.0.1 College Signage
• 8.12.0.2 College Displays on Departmental Bulletin Boards

• 8.13.0.1 Procedure for Changing Rooms for Credit Classes
• 8.13.0.2 Procedure for Scheduling a Room for Purposes Other Than Classes
• 8.13.1 Space Management Policy

• 8.15.0.1 Creating and Revising College Policies and Procedure

• 8.16 Century College Freedom of Expression Policy and Procedure
• 8.16.1 Century College Freedom of Expression Guidelines