Accounting Officer

Classification: Accounting Officer

Campus:  Hutchinson

Bargaining Unit: MAPE, 214

Employment Condition: Full-time, Unlimited

Classified Status: Classified

Work Schedule: Monday – Friday, 8:00AM – 4:30PM

Wage: $23.98 -$34.69 per hour / $50,070 – $72,433 annually

PCN: 00758730

Job Information Sheet [PDF]
To apply, click here!

Job Summary

This position is responsible for a variety of accounting related functions. Which must be performed in accordance with generally accepted accounting principles as well and federal, State and Minnesota state policies and regulations. This position is responsible for building and monitoring the tuition and fee structure, including personal property/service fees, and additionally will perform a variety of accounting related tasks as related to financial reporting and accounts receivable functions

 Principle Responsibilities & Duties

1. Monitors fiscal processes related to the accounts receivable function. Provide cashier services, receipting student tuition, third-party funding, payment plan fees, resale deposits, parking fees, bookstore revenue, and other miscellaneous payments daily. Assist in the development and preparation of the annual accounts receivable review and write off process. Monitors the accuracy and timely receipt of funds to accounts and cost centers, which contributes to the efficiency of reconciliations and reporting. Manage and monitor the operation of the communication module and payment plans. Initiate payment plan uploads, ensuring the Minnesota State accounting system and payment plan balances reconcile.
2. Manage the registration cancellation process each semester. Schedule, initiate, and interpret reports related to the registration cancellation for nonpayment process. This includes interpreting and providing guidance to student services when necessary. Assist Student Services staff in the communication of registration cancellation for nonpayment. Analyze appropriate source documents to determine and initiate the refund and total withdrawal process college wide. This includes taking the necessary action to complete web returns and the web payment recovery process.
3. Process various miscellaneous charges, receipt corrections and receivable corrections ensuring supporting documentation meets mitigating control requirements, and accuracy of student accounts. Schedule, initiate, and interpret reports to review and verify accuracy of charges in the Minnesota State accounting system and merge data in excel to identify discrepancies. Coordinate and create the internal important dates calendar for student services
4.  Maintains and assists in the fiscal cost allocation processes to ensure compliance including gathering & summarizing data for mileage, copier & printer allocations and processing required EIB’s & manual journals.  Voyager receipt matching and invoice preparation.  Record deferments into the ISRS student system.  Serve as backup for federal drawdowns from G5.
5.  Monitor and assist in the development of course fee and tuition tables to ensure accuracy of the accounting system and student billing. Set up and maintain the accounts receivable tuition and fee tables in the Minnesota State accounting system. Administer the set-up and maintenance of personal property/service fee table verifying supporting documentation is properly approved. Address and resolve discrepancies ensuring fees assessed are authorized. Ensure revenue and expenditures are properly recorded in the Minnesota State Accounting System within the guidelines of Ridgewater College, Minnesota State, and State of Minnesota policies and procedures.
6.  Perform other miscellaneous duties related to the operations of the business office. This may involve providing backup in the absence of other staff or participating in large projects so that deadlines are met. Recommend new procedures to supervisor and implement as necessary. Serve as a subject matter expert on the Minnesota State Workday team

Minimum Qualifications (required skills to enter the job; must be identified on application materials)

• Minimum 2 years of related work experience
• Knowledge of accounts receivable and computerized billing systems sufficient to enter and access information, and identify and correct errors.
• Knowledge of accounting systems sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports, and budget requests
• Knowledge of basic accounting procedures sufficient to complete forms and documents that comply with Generally Accepted Accounting Principles (GAAP) standards and maintain accurate and complete financial records
• Skill in analyzing, interpreting, reconciling, and preparing financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problems
• Ability to interpret and explain accounting and related fiscal policies, procedures, and practices to customers
• Knowledge of business practices, principles, and protocols as applied to disbursements, purchasing and receipts techniques

Preferred Qualifications (desired but not required)

• AA/AS in Accounting, Business, or related field
• Knowledge accounting sufficient to review, analyze and verify financial records, calculate monthly fees, and prepare financial summaries and reports
• Ability to organize, prioritize and work under pressure to meet deadlines as well as acquire new skills and knowledge to adapt to changes in position.
• Ability to work with constant interruptions.
• Knowledge of ISRS, MnSCU Accounting, Microsoft Outlook, Internet, credit card systems, State of MN eServices (DOR collections) and Perceptive Content.
• Experience with document management system set-up and maintenance, such as Perceptive Content.
• Ability to maintain confidentiality.
• Ability to Develop and document procedures. Recommending best practices and revisions as requirements and technology changes.
• Accurate and efficient during intense stress, interruptions and high-volume peaks in workload.
• Demonstrates knowledge of and interest in diverse cultures and populations

Application Details

Online application deadline is 11:59PM on June 2, 2026.

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